Account categories

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In this chapter, you can learn more about account categories and their properties.

Accounts can be divided into 2 broad categories: revenues, i.e. the guest’s expenses at the hotel, and payments, i.e. the guest’s payments to the hotel.

1. Revenues

The category “Revenues” is separated into two subcategories:

• Board plans: Includes all room-related accounts. Overnight statistics depend on these accounts.
• Extras: Includes all non-room related expenses.

1.1 Board plans

There are 3 possible variants of accounts in the subcategory “Board plans”.

• Per day: The price of these accounts is only multiplied by the number of days. An example is the “Half Board Double” account. In this case, only the number of days is relevant, but not the number of guests staying in the room. Therefore, it is not necessary to enter the number of guests to calculate the total. However, it is necessary for overnight statistics.
• Per person and day: The price of these accounts is multiplied by the number of guests and of days. An example is the “Half Board Person” account. In this case, the price refers to the cost of one night per person.
• None: The price of these accounts is not multiplied by any value. An example is the “Package” account, which does not depend on the number of guests and days. Therefore, it is not necessary to enter the number of days and people to calculate the total. However, it is necessary for overnight statistics.

1.2 Extras

There are 4 possible variants of accounts in the subcategory “Extras”.

• Per person: The price of these accounts is only multiplied by the number of people. An example is the “Dinner” account for the case when guests are joined by visitors for one evening. Since it is an extraordinary event, the price is not multiplied by days, but only by the number of people.
• Per day: The price of these accounts is only multiplied by the number of days. An example is the “Upgrade” account. In this case, the number of days has to be entered, but since the room upgrade does not depend on the number of guests, the price is not multiplied by the latter.
• Per person and day: The price of these accounts is multiplied by both the number of people and of days. An example is the “Garage” account. In this case, you have to enter the number of days for which the garage was reserved and the amount of parking spaces reserved.
• None: The price of these accounts is not multiplied by any value. An example is the “Discount” account, which is applied to the current total of selected active accounts.

Discount

Suggestion: if you do not want to apply the discount to all accounts, such as the “tourist tax,” uncheck the rightmost box before creating the discount account, as it is only applied to the current total of selected active accounts.

2. Payments

Accounts in the “Payments” category are never multiplied.